How do I improve my RSVP response rate?

Filter the list to Invited and follow up with those guests a set number of weeks before your reply deadline, rather than waiting passively. This tends to get a meaningfully higher response rate than hoping everyone replies on their own.

How is People coming calculated?

Every guest whose reply is Confirmed or Attended counts as one person, and that guest's plus-ones are added. Two Confirmed guests with 1 and 0 plus-ones give 3. Invited, Waitlist and Declined guests add nothing, even if their plus-ones box holds a number.

What can I import, and what happens to bad rows?

Import reads a CSV, TSV, Excel (XLSX or XLS) or ODS file; for a workbook it uses the first visible sheet, and CSV text may use commas, semicolons or tabs. Only Name is required; Email, Phone, Organisation, Role, Reply, Dietary, Access needs, Needs stay, Arrival, Departure, Table, Plus ones and Notes are optional, in any order, and common spellings such as Full name or RSVP are recognised. A row with no name is skipped. A bad optional value, such as an email without an @, is left blank. The summary lists each problem by spreadsheet row.

Which date format does it accept?

Year-month-day, like 2026-11-12. Dates written 01/02/2026 are refused because they mean 2 January in some countries and 1 February in others, and guessing wrong would quietly put a guest in the wrong week.

How does the duplicate check work?

Two guests with the same email count as one person. When there is no email, the same name does, ignoring capital letters, extra spaces and accents. The banner lists the matches, and Keep the first of each removes the later copies. Two different people with the same name and different emails are left alone.

What is inside the CSV and Excel files?

Both have every column on the list, using the same header names the importer reads, so a downloaded CSV can be imported again unchanged. The Excel sheet is named Guest List and adds a People coming column and summary rows for each reply, head count, rooms needed, dietary notes and access needs.

Why can't I type letters into the plus-ones box?

The box removes anything that is not a digit as you type, so a stray character cannot quietly turn the count into zero. For a couple bringing three children, enter 3 as the total number of extra people.

Is my guest list still there after I close the page?

Only for this visit: the list is kept while the tab is open and erased when you close it. Nothing is stored online. Use Save project at the bottom to download a project file, and Open project to continue later. Other event tools on the site open the same project.

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Guest List & RSVP Tracker

Track guests, replies, plus-ones, diet, access and room needs, with CSV import and export

Files never storedRuns on your device

No guests yet. Add one above, import a CSV or Excel file, or use "Try a sample" below.

Confirmed

Invited

Waitlist

Declined

People coming

Need a room

Diet notes

Project: My event. Kept in this tab only, then erased.The saved file includes a pass key: the secret that signs the QR codes on guest passes. It does not unlock any plan or paid feature, but anyone holding the file can make passes that check in, so share it only with people you trust with your door.

About Guest List & RSVP Tracker

Tracks guests, their replies, plus-ones, food and access needs, and who needs a room, with running totals. It keeps the list in a project that other event tools on this site can open, so the same guests can go straight into badges, invitations and rooming lists.

Watch: Guest List & RSVP Tracker in Action

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How do I improve my RSVP response rate?: Filter the list to Invited and follow up with those guests a set number of weeks before your reply deadline, rather than waiting passively. This tends to get a meaningfully higher response rate than hoping everyone replies on their own.
How is People coming calculated?: Every guest whose reply is Confirmed or Attended counts as one person, and that guest's plus-ones are added. Two Confirmed guests with 1 and 0 plus-ones give 3. Invited, Waitlist and Declined guests add nothing, even if their plus-ones box holds a number.
What can I import, and what happens to bad rows?: Import reads a CSV, TSV, Excel (XLSX or XLS) or ODS file; for a workbook it uses the first visible sheet, and CSV text may use commas, semicolons or tabs. Only Name is required; Email, Phone, Organisation, Role, Reply, Dietary, Access needs, Needs stay, Arrival, Departure, Table, Plus ones and Notes are optional, in any order, and common spellings such as Full name or RSVP are recognised. A row with no name is skipped. A bad optional value, such as an email without an @, is left blank. The summary lists each problem by spreadsheet row.
Which date format does it accept?: Year-month-day, like 2026-11-12. Dates written 01/02/2026 are refused because they mean 2 January in some countries and 1 February in others, and guessing wrong would quietly put a guest in the wrong week.
How does the duplicate check work?: Two guests with the same email count as one person. When there is no email, the same name does, ignoring capital letters, extra spaces and accents. The banner lists the matches, and Keep the first of each removes the later copies. Two different people with the same name and different emails are left alone.
What is inside the CSV and Excel files?: Both have every column on the list, using the same header names the importer reads, so a downloaded CSV can be imported again unchanged. The Excel sheet is named Guest List and adds a People coming column and summary rows for each reply, head count, rooms needed, dietary notes and access needs.
Why can't I type letters into the plus-ones box?: The box removes anything that is not a digit as you type, so a stray character cannot quietly turn the count into zero. For a couple bringing three children, enter 3 as the total number of extra people.
Is my guest list still there after I close the page?: Only for this visit: the list is kept while the tab is open and erased when you close it. Nothing is stored online. Use Save project at the bottom to download a project file, and Open project to continue later. Other event tools on the site open the same project.

How to use Guest List & RSVP Tracker

Type a name into the Add a guest box, choose a starting reply (Invited, Confirmed, Declined, Waitlist or Attended; it begins on Confirmed), and press the plus button or Enter. Each row has the name, a reply dropdown and a narrow plus-ones box that accepts digits only. Press the arrow at the left of a row to open Details: email, phone, organisation, role, dietary needs, access needs, table, arrival and departure dates, whether the guest needs a room, and notes. A field is checked when you leave it, so a half-typed email or date is never saved.

Import CSV adds guests from a spreadsheet, and Get a blank CSV gives you the right header row. The tiles under the list show Confirmed, Invited, Waitlist, Declined, People coming, Need a room and Diet notes. People coming adds each Confirmed or Attended guest and their plus-ones. Download CSV and Download Excel save the whole list, and the Save project bar at the bottom keeps everything in one file you can open again later.

When to use it

Use it for a wedding, birthday, office party, offsite or sit-down dinner where you must give a caterer or hotel a head count, a diet list and a number of rooms. It works well while invitations are still going out, because changing someone from Invited to Confirmed moves the head count at once. The same project opens in the other event tools on this site, so the list you type here can feed badges and other sheets without retyping.

When not to use it

Do not rely on it to send invitations or collect replies from guests themselves, since it records what you tell it. A form or invitation service is better for that. It is also not a shared list: two organisers editing on different devices will each see only their own copy, and the way to combine them is to export a CSV and import it into the other.

Tips for best results

Use the Need a room and Diet notes tiles before you quote numbers to a hotel or caterer, and search the list for a word such as vegan to see everyone with that need. Waitlist guests have their own tile but are not counted in People coming, so promote them to Confirmed when a place opens. Open Details only for guests who need it; most lists need only a name, a reply and an email.

Limitations

Each guest is one row with one plus-ones number, so the extra people cannot be named individually. Dates must be written year-month-day, and the importer reads at most 20,000 rows. The duplicate check matches on email, or on name when there is no email, so two people who share a name and have no emails will be flagged together; read the banner before you remove anything.

Privacy

Guest names, emails and phone numbers are personal data, so it matters that this tool sends them nowhere. The list lives only in this tab for the visit, and the CSV and Excel files are built on your device by the page itself. Closing the tab erases the list. Save project creates a file that only you hold; it also contains a secret key used for passes, so keep it private.