Purchase Order Generator
Create a purchase order PDF to send to a supplier with items, prices, tax and delivery details
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About Purchase Order Generator
Creates a purchase order you can send to a supplier: buyer and vendor details, an optional ship-to address, the items with quantities and prices, discount, tax and shipping, an authorised-by signature line, and a PDF to download.
Enter the buyer (your business) and the vendor, add the items you are ordering with quantities and unit prices, and set the delivery date, payment terms, currency, tax and shipping. Add a ship-to address if goods go somewhere else. Download the finished order as a PDF.
Number your purchase orders in sequence and quote the PO number on the supplier's invoice and delivery note, so the three documents can be matched. State the delivery date and payment terms clearly: they are what the supplier will rely on.
- What is a purchase order?
- A document from a buyer to a supplier listing what is being ordered, the agreed prices and the delivery terms. It becomes a record both sides can check against the invoice.
- Do I need a PO number?
- It is strongly advised. The supplier quotes it on the invoice and delivery note, which makes matching and payment faster.
- Can I add tax and shipping?
- Yes. Enter a tax percentage with a label and a shipping amount; both are added to the total.
- Can I order in another currency?
- Yes. Choose the currency from the list and amounts are formatted for it.
- Is anything saved or uploaded?
- No. The PDF is made in your browser and nothing you type leaves your device.
How to use Purchase Order Generator
Enter your company as the buyer and the supplier's details, add each item with quantity and unit price, choose the currency, tax and shipping, and add delivery terms. Download the purchase order as a PDF.
When to use it
Use it to place a formal order with a supplier, to give a vendor a PO number to put on their invoice, or to keep a clear record of what you agreed to buy and at what price.
When not to use it
A purchase order is not a payment and does not guarantee delivery. For a document that lists what was shipped without prices, use Packing Slip Generator. It does not replace a signed contract for large or unusual orders.
Tips for best results
Give every order a unique PO number, state the delivery address and date, and write the payment terms in the notes so the supplier's invoice matches the order.
Limitations
Totals are calculated from what you type and rounded to two decimals. Nothing is saved between visits. Long orders continue on extra pages. Approval is a signature line on the PDF, not an electronic approval flow.
Privacy
The purchase order is built in your browser. Nothing you type is uploaded or stored.
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