Arrivals and Departures Board
See who arrives and leaves each day from your guest list, to plan pickups, shuttles and welcome desks
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Arrivals
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Departures
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Busiest arrival day
No travel dates yet. Set them in the table below.
Travel dates
No guests yet. Add them in the Guest List Tracker or use "Try a sample" below.
About Arrivals and Departures Board
Shows who arrives and who leaves on each day of your event, built from the arrival and departure dates on your guest list. Use it to plan airport pickups, shuttles and welcome desks, and to spot the busiest days.
Set each guest's arrival and departure date in the table at the bottom (or in the Guest List Tracker, which shares them). The board above updates at once. Copy it, or download a CSV or PDF pickup sheet.
Put flight numbers or times in the guest's notes in the Guest List Tracker. They are included in the CSV so your transport team can use them.
- Where do the dates come from?
- From the arrival and departure dates on your guest list. You can set them in the table at the bottom of this tool or in the Guest List Tracker, which share the same list.
- Does it include times and flights?
- It works with dates. Put flight numbers or times in a guest's notes in the Guest List Tracker and they appear in the CSV and PDF.
- Are plus ones counted?
- Yes. Each guest's plus ones are included in the people count for the day.
- What does the busiest day tell me?
- It is the day with the most arrivals, so the day to plan the most vehicles and welcome desk staff.
- Is my data stored?
- No. It stays in your browser tab and is erased when you close it.
How to use Arrivals and Departures Board
Set arrival and departure dates for each guest. Read the board by day, then copy it or download a CSV or PDF for your transport team.
When to use it
Use it for events where guests, speakers or crew travel in: conferences, weddings, retreats, sports events.
When not to use it
It does not track flights live or book transport. Always confirm flight details with each traveller.
Tips for best results
Check the busiest arrival and departure days first. They decide how many vehicles and helpers you need.
Limitations
Dates only, no times. Declined guests are left out.
Privacy
Nothing is uploaded or stored.
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